Overview: The Procure-to-Pay (P2P) Operations Specialist plays a key role in managing the end-to-end procurement process, ensuring seamless and efficient operations within the Finance and Accounting (F&A) department. This role involves overseeing procurement activities, vendor management, invoice processing, and ensuring compliance with company policies and procedures.
Key Responsibilities:
1. Procurement:
- Collaborate with various departments to understand procurement needs and requirements.Source, evaluate, and negotiate with suppliers to secure cost-effective and high-quality goods and services.
- Ensure compliance with procurement policies and guidelines.
2. Purchase Order Management:
- Generate purchase orders accurately and timely based on approved requisitions.
- Track and manage purchase orders to ensure timely delivery of goods and services.
- Address discrepancies and resolve issues with suppliers and internal stakeholders.
3. Invoice Processing:
- Receive and validate vendor invoices against purchase orders and delivery receipts.
- Process invoices in a timely manner, ensuring accuracy and completeness.
- Collaborate with internal departments to resolve any discrepancies or issues.
4. Vendor Management:
- Build and maintain strong relationships with vendors and suppliers.
- Monitor vendor performance, negotiate terms, and evaluate vendor contracts.Identify opportunities for cost savings and process improvements.
5. Compliance and Controls:
- Ensure compliance with company policies, procedures, and regulatory requirements.Implement and maintain internal controls to safeguard financial transactions.
- Conduct periodic audits to identify and rectify any non-compliance issues.
6. Reporting and Analysis:
- Generate and analyze reports related to procurement and payables.
- Provide insights into spending patterns, cost savings, and other relevant metrics.Contribute to financial planning and budgeting processes.
Qualifications and Skills:
- Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
- Proven experience in procure-to-pay operations.
- Strong understanding of procurement processes, vendor management, and financial controls.
- Excellent analytical and problem-solving skills.
- Familiarity with ERP systems and proficiency in Microsoft Excel.
- Effective communication and negotiation skills.
- Detail-oriented with a focus on accuracy and completeness.
Apply Now